Presentation Guidelines
Oral Presentation Guidelines
TIMING:
Oral presentation speakers will be allowed 20 minutes for their presentation - this includes time for Q & A. Typically 15 minutes for presentations will allow time for questions and the transition between speakers. Each session will be assigned a moderator to assist with speaker transitions and to keep the sessions on schedule.
AV EQUIPMENT:
Each meeting room will have a data projector, screen, and laptop. Microsoft Office 2013 will be present, which will provide backward compatibility for earlier versions of MS Office (2010, 2007,2003 and 2002 {XP}). Laptops will also have a PDF reader and at least one Web Browser, but may not have direct Internet access.
Please bring your presentation to the conference on: flash drive/data stick, DVD, CD-Rom (clearly labeled with presenter name, track name, presentation date and time). Personal laptops will not be accepted.
Note: The conference will not support "Mac" computers or software. If your presentation format requires more software or hardware than would be normally present on a well-updated Windows laptop, please contact Delaney Meeting & Event Management at meg@delaneymeetingevent.com, as well as the session moderator.
SPEAKER READY ROOM / UPLOADING OF PRESENTATIONS: All presenters must drop off a copy of their presentation to the speaker ready room in advance of their scheduled presentation time: For morning sessions, presentations must be provided no later than 3:00 PM the day before and for afternoon sessions, presentations must be provided no later than 10:00 AM the day of. You can also use this room to review your presentation. We recommend previewing your presentation on one of the laptops provided in this room to ensure it will work correctly with the software version on the conference equipment. Refer to Conference Schedule for hours of operation. The Conference A/V Staff will distribute all presentations to the appropriate meeting rooms before the sessions begin. Please do not show up for your presentation expecting to be able to load your file onto the meeting room laptop at the last minute.
Oral presentation speakers will be allowed 20 minutes for their presentation - this includes time for Q & A. Typically 15 minutes for presentations will allow time for questions and the transition between speakers. Each session will be assigned a moderator to assist with speaker transitions and to keep the sessions on schedule.
AV EQUIPMENT:
Each meeting room will have a data projector, screen, and laptop. Microsoft Office 2013 will be present, which will provide backward compatibility for earlier versions of MS Office (2010, 2007,2003 and 2002 {XP}). Laptops will also have a PDF reader and at least one Web Browser, but may not have direct Internet access.
Please bring your presentation to the conference on: flash drive/data stick, DVD, CD-Rom (clearly labeled with presenter name, track name, presentation date and time). Personal laptops will not be accepted.
Note: The conference will not support "Mac" computers or software. If your presentation format requires more software or hardware than would be normally present on a well-updated Windows laptop, please contact Delaney Meeting & Event Management at meg@delaneymeetingevent.com, as well as the session moderator.
SPEAKER READY ROOM / UPLOADING OF PRESENTATIONS: All presenters must drop off a copy of their presentation to the speaker ready room in advance of their scheduled presentation time: For morning sessions, presentations must be provided no later than 3:00 PM the day before and for afternoon sessions, presentations must be provided no later than 10:00 AM the day of. You can also use this room to review your presentation. We recommend previewing your presentation on one of the laptops provided in this room to ensure it will work correctly with the software version on the conference equipment. Refer to Conference Schedule for hours of operation. The Conference A/V Staff will distribute all presentations to the appropriate meeting rooms before the sessions begin. Please do not show up for your presentation expecting to be able to load your file onto the meeting room laptop at the last minute.
Poster Presentation Guidelines
EQUIPMENT/POSTER SPECIFICATIONS:
Each poster presenter will be provided with a surface on which to mount their poster. The poster boards are 4 feet high by 8 feet wide and one board must be shared by 2 posters. In order to accommodate two posters on each side of the board, each poster is limited to 44” by 44”. PLEASE NOTE: Your poster cannot exceed 4 feet wide. Supplies to hang posters will be available to you onsite (for example, push pins, binder clips).
TIMING:
Posters can be set up starting on Monday, April 20. You are required to staff your poster during the Poster Social to be held on Monday, April 20 from 5:00 pm – 6:30 pm. Posters may be left up until Tuesday, but must be removed no later than 12:00 p.m.
Each poster presenter will be provided with a surface on which to mount their poster. The poster boards are 4 feet high by 8 feet wide and one board must be shared by 2 posters. In order to accommodate two posters on each side of the board, each poster is limited to 44” by 44”. PLEASE NOTE: Your poster cannot exceed 4 feet wide. Supplies to hang posters will be available to you onsite (for example, push pins, binder clips).
TIMING:
Posters can be set up starting on Monday, April 20. You are required to staff your poster during the Poster Social to be held on Monday, April 20 from 5:00 pm – 6:30 pm. Posters may be left up until Tuesday, but must be removed no later than 12:00 p.m.