Presentation Guidelines
Oral Presentation Guidelines
TIMING:
Oral presentation speakers will be allotted 20 minutes each - this includes 15 minutes for the presentations and 5 minutes for Q&A and transition between speakers. Each session will be assigned a moderator to assist with speaker transitions and to keep the sessions on schedule. Transition time between speakers will be very brief, so you are required to adhere to this schedule.
AV EQUIPMENT:
Each meeting room will be equipped with a data projector, wireless clicker, screen, and laptop. Microsoft Office 2013 will be present, which will provide backward compatibility for earlier versions of MS Office (2010, 2007,2003 and 2002 {XP}). Laptops will also have a PDF reader and Google Chrome browser, as well as Wi-Fi internet access. The rented equipment is 4:3 native but will scale to 16:9 aspect ratio, and may require some manipulation onsite if presenters are using different formats.
Note: The conference will not support "Mac" computers or software. Mac users need to be sure their presentations are Windows or PowerPoint compatible.
PRESENTER CHECK-IN ONSITE/SPEAKER READY ROOM:
All presenters must drop off a copy of their presentation to the Speaker Ready Room. Plan to arrive and check in here prior to your scheduled presentation time: for morning sessions, presentations must be loaded no later than 3:00 PM the day before; for afternoon sessions, no later than 10:00 AM the day of.
The Conference A/V Staff will distribute all presentations to the appropriate meeting rooms before the sessions begin. Please do not show up for your presentation expecting to be able to load your file onto the meeting room laptop at the last minute. We cannot guarantee that presentations will get properly uploaded if you wait until the start of your session. If you plan on using video or audio as part of your presentation, you must test your presentation on the conference computer. You should not plan on hyperlinking to a website to present video or audio, embed the content directly into your PowerPoint presentation.
***UPLOADING TALKS: Please bring your presentation to the conference on a flash drive/data stick clearly labelled in the following format: lastname_session; example Jones_Symposium 2.
Oral presentation speakers will be allotted 20 minutes each - this includes 15 minutes for the presentations and 5 minutes for Q&A and transition between speakers. Each session will be assigned a moderator to assist with speaker transitions and to keep the sessions on schedule. Transition time between speakers will be very brief, so you are required to adhere to this schedule.
AV EQUIPMENT:
Each meeting room will be equipped with a data projector, wireless clicker, screen, and laptop. Microsoft Office 2013 will be present, which will provide backward compatibility for earlier versions of MS Office (2010, 2007,2003 and 2002 {XP}). Laptops will also have a PDF reader and Google Chrome browser, as well as Wi-Fi internet access. The rented equipment is 4:3 native but will scale to 16:9 aspect ratio, and may require some manipulation onsite if presenters are using different formats.
Note: The conference will not support "Mac" computers or software. Mac users need to be sure their presentations are Windows or PowerPoint compatible.
PRESENTER CHECK-IN ONSITE/SPEAKER READY ROOM:
All presenters must drop off a copy of their presentation to the Speaker Ready Room. Plan to arrive and check in here prior to your scheduled presentation time: for morning sessions, presentations must be loaded no later than 3:00 PM the day before; for afternoon sessions, no later than 10:00 AM the day of.
The Conference A/V Staff will distribute all presentations to the appropriate meeting rooms before the sessions begin. Please do not show up for your presentation expecting to be able to load your file onto the meeting room laptop at the last minute. We cannot guarantee that presentations will get properly uploaded if you wait until the start of your session. If you plan on using video or audio as part of your presentation, you must test your presentation on the conference computer. You should not plan on hyperlinking to a website to present video or audio, embed the content directly into your PowerPoint presentation.
***UPLOADING TALKS: Please bring your presentation to the conference on a flash drive/data stick clearly labelled in the following format: lastname_session; example Jones_Symposium 2.
Poster Presentation Guidelines
EQUIPMENT/POSTER SPECIFICATIONS:
Poster presenters will be provided a 48" x 48" white Foamex board to affix the poster to. Push pins will be supplied. Posters will be assigned a # for example P-01. You will be asked to set up your poster on the board as indicated by this assignment. If you don't know the poster number that you have been assigned, check the list of authors and poster numbers on the Conference App, or ask at the Registration Desk.
TIMING:
PRACTICAL TIPS ON DESIGN:
Poster presenters will be provided a 48" x 48" white Foamex board to affix the poster to. Push pins will be supplied. Posters will be assigned a # for example P-01. You will be asked to set up your poster on the board as indicated by this assignment. If you don't know the poster number that you have been assigned, check the list of authors and poster numbers on the Conference App, or ask at the Registration Desk.
TIMING:
- SET UP: Beginning on Tuesday morning you will be able to set up your poster and it must be completed before the social on Tuesday evening.
- The Poster Session & Social is scheduled for Tuesday, from 5:30 PM-6:30 PM. All presenting authors are expected to be at their poster during that time to discuss their work and answer any questions from attendees.
PRACTICAL TIPS ON DESIGN:
- Use big text. A recommended font size for a title is 84 pt.
- Keep posters visual. Let graphics and images tell the story.
- An effective poster is a visual communication tool and will help you ... engage colleagues in conversation ... and get your main point across to as many people as possible, quickly.
- A great resource for preparing an effective poster is available at: https://sites.google.com/ncsu.edu/effective-posters/home?pli=1 (Hess, GR, L Liegel, & K Tosney. 2022. Creating Effective Poster Presentations. URL=https://go.ncsu.edu/posters)